Fleet Management Director (Unclassified)



JOB CODE: 3036

PAY GRADE: 2310

SALARY RANGE: $63,783 - $106,870

LOCATION OF WORK
Department of Fleet Management

GENERAL DESCRIPTION
Under the direction of the Mayor-President, this at-will position directs, manages, supervises, and coordinates the management and operations of the City-Parish Central Garage functions. Work involves responsibility for fleet operations involving acquisition, impoundment, repair, maintenance, and departmental leaseback programs to ensure efficient utilization of vehicles and equipment and compliance with applicable federal, state, and local laws and regulations. Work also involves representation of the department in a variety of public forums (e.g. Metro Council meetings) and full management of the assigned services and related activities including financial planning, operation and maintenance, contract management, and customer service. Performs other work as requested.

ESSENTIAL WORK TASKS
Directs all management and operation functions of EBR Central Garage including acquisition, impoundment, repair, maintenance, and departmental leaseback programs. Develops short and long-term planning goals and objectives; manages and monitors budget preparation and expenditures; performs contract management to ensure vendors are providing quality services and products. Recommends and administers policies and procedures. Develops, implements, and monitors work plans to achieve mission, goals, and performance measures for the department. Oversees systems responsible for tracking, scheduling, reporting, activity, maintenance, and repair of vehicles and equipment; coordinates all phases of equipment operations including life-cycle planning and regular maintenance and equipment replacement plans; provides accurate equipment history records, billing information, and other required information to staff and customers. Develops and prepares fee schedules for preventive maintenance based on equipment type, usage, and maintenance requirements. Manages a comprehensive system which sets and administers reimbursement rates for all services provided to City-Parish agencies that are equivalent to those used by private service providers as is practicable. Confers with the Mayor-President's Office and City-Parish Metropolitan Council on matters concerning major departmental activities. Represents the City-Parish regarding all fleet management related issue, which includes attending Metropolitan Council meetings. Develops and manages customer relationships to promote a culture of collaboration, cost containment, and continuous improvement of fleet management operations. Plans, monitors, and evaluates the performance of assigned managers and staff; establishes performance requirements and personal development targets; provides feedback to recognize performance or coaching for performance improvement and development; takes disciplinary action, up to and including termination, to address performance deficiencies.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the methods, materials, tools, and techniques used in the repair of light and heavy duty automotive and related equipment. Knowledge of the principles, practices, and techniques of fleet management. Knowledge of the operating characteristics of heavy duty public service maintenance and construction equipment. Knowledge of budgeting, the budgeting process, financial planning, reimbursement rate development, and financial tracking and reporting. Knowledge of work team concepts and productivity standards in a large and varied automotive and equipment repair facility. Knowledge of the federal, state, and local laws, regulations, and ordinances relating to fleet management. Knowledge of the principles of internal combustion engines and operating systems of various types of equipment. Knowledge of computer office applications and business software, including spreadsheet, word processing, and service-related software. Knowledge of the principles, methods, and practices associated with vehicle acquisition. Knowledge of the principles and practices of public administration and customer relations. Knowledge of safety laws and regulations, safe work practices, and safety equipment required in a vehicle and equipment service organization. Knowledge in providing effective performance feedback and conducting performance appraisals. Ability to organize, supervise, and coordinate the work of subordinate personnel performing fleet operations and maintenance. Ability to develop schedules for maintenance and replacement of vehicles and equipment. Ability to read and interpret technical manuals related to motorized equipment. Ability to determine equipment needs and prepare bid specifications for routine and special purpose equipment. Ability to plan, organize, and direct a large vehicle acquisition function. Ability to select, motivate, and evaluate staff and provide for their training and development. Ability to communicate effectively with staff and customers by building trust, establishing partnerships, and developing collaborative problem solving approaches. Ability to analyze complex operational and administrative problems, evaluate alternatives, and recommend and/or implement effective courses of action. Ability to represent the City-Parish to the public. Ability to lead the development and implementation of goals, objectives, policies, procedures, work standards, and management controls. Ability to prepare clear and concise records, reports, correspondence, and other written materials. Ability to exercise independent judgment and initiative within general policy guidelines. Ability to establish and maintain effective working relationships with City-Parish officials and managers, representatives from other government entities, vendors, and contractors.

DESIRABLE QUALIFICATIONS

EDUCATIONAL AND EXPERIENCE
Section 5:04 of the Plan of Government: Shall (i) have received a college degree (which must include the completion of engineering courses, or business management courses, or public administration management courses) from an accredited four (4) year college or university, and (ii) have at least ten (10) years of relevant administrative/management experience.

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) Position may require possession of a license to practice professional engineering as issued by the Louisiana Professional Engineering and Land Surveying Board. If license is required, must be maintained throughout employment in this position.

OTHER JOB ASPECTS
None.


NOTE:
Unclassified job specifications may be revised at the will of the appointing authority.