Judicial Aide (Unclassified)



JOB CODE: 3520

PAY GRADE: 2190

SALARY RANGE: $36,582 - $60,464

LOCATION OF WORK
City Court

GENERAL DESCRIPTION
Under the executive direction of a City Court Judge, serves as confidential assistant and performs administrative support work at the expert level and supervisory work of a complex and sensitive nature. Work involves relieving a judge from a variety of administrative duties by assuming delegated authority in assigned areas, office management, and coordination of special projects. Works in a professional capacity in support of an elected Member of the Baton Rouge City Court. Work includes performing temporary or special inquiries or examinations for the purpose of supporting the elected Judge. Work requires the exercise of independent judgment in accordance with established guidelines, policies, rules and regulations, and is reviewed through conferences and results obtained. Performs other work as requested.

ESSENTIAL WORK TASKS
Performs confidential administrative support work for a City Court Judge; may make difficult decisions concerning administrative matters in their absence. Schedules and arranges appointments and meetings for a judge, preparing details and material needed, and handles follow-up activities; composes and types correspondence, manages a judge's personal calendar, and answers phones and screens calls. Coordinates and manages day-to-day activities of a judge's office, including personnel, fiscal control, procurement, and data processing; plans and coordinates the flow of work between professional and administrative support staff; supervises and trains support staff. Works closely with the Louisiana Supreme Court on various matters; secures retired judges or approved attorneys to sit as Ad Hoc Judge and secures approval of appointments prior to court; reconciles ad hoc reports with Supreme Court Appointment Orders; prepares, submits, and maintains judicial activity records. Coordinates with police department and parish prison on various matters, including probable cause determinations and bonding of offenders; coordinates with agencies to ensure criminal transport orders are completed. Maintains Civil docket book and docket calendar for a judge; may fill in for courtroom personnel. Secures, coordinates, and processes the appointment of curators, arbitrators, and interpreters appointed on court cases; processes payments when applicable. Prepares and reconciles travel arrangements for a judge; maintains travel and office expense accounts; prepares and schedules speaking engagements. Compiles, maintains, and submits reports of Continuing Legal Education (CLE) hours, cases under advisement, quasi-judicial activities, state leave, and other various reports. Performs detailed research; conducts and or supervises special projects; submits supply and service orders, work orders, and maintenance requests for office equipment and general office needs. Serves as administrative liaison between the judge's office and others; attends a variety of staff and general meetings to provide assistance to a judge; coordinates communications within the department and with others, including the Supreme Court, other judges and elected officials, city and state officials, and the public.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of organizational structure, administrative policies, and legislative procedures of City-Parish government, and judicial functions, responsibilities, rules and procedures of the Court. Knowledge of departmental operational policies and procedures. Knowledge of legal terminology and legal format. Knowledge of research techniques and the sources and availability of current information. Knowledge of business English, spelling, and arithmetic. Knowledge of the principles of office management and methods of application of such knowledge to varied work problems. Skill in the use of modern office equipment such as the telephone, calculator, copier, personal computer, or terminal and related peripherals. Ability to analyze fiscal and administrative policies and to make and implement effective recommendations. Ability to organize and implement assigned projects. Ability to assume delegated authority in assigned areas. Ability to supervise the work of a moderate sized office staff; exercise initiative, independence, and sound judgment in supervisory duties. Ability to communicate effectively, both orally and in writing. Ability to maintain strict confidentiality of records and materials of a sensitive nature. Ability to work independently and effectively to resolve administrative problems. Ability to establish and maintain effective working relationships with judges, attorneys, administrators, court staff, other departments, divisions, agencies, and the public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the Judge's Office, department, and division.

DESIRABLE QUALIFICATIONS

EDUCATIONAL AND EXPERIENCE
Bachelor's degree in criminal justice or office administration or a closely related field, supplemented by four years of administrative support experience, including three years of clerical work of a legal nature and two years of supervisory experience (may include project supervision).

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.

OTHER JOB ASPECTS
Position(s) may require passing a typing (45 words per minute), word processing, spreadsheet and/or other computer skill test(s).


NOTE:
Unclassified job specifications may be revised at the will of the appointing authority.