Grant Administrator (Unclassified)

JOB CODE: 3606

PAY GRADE: 2230

SALARY RANGE: $69,153 - $113,977

LOCATION OF WORK
Office of Community Development

GENERAL DESCRIPTION
Under the general direction of the department leader, performs professional level work in the management, administration, oversight, and compliance monitoring of U.S. Department of Housing and Urban Development (HUD), Community Planning and Development (CPD) programs and other federally funded initiatives. Work involves advanced professional administrative and program management work related to housing, community development, grant administration, and regulatory compliance. Responsibilities include planning, coordinating, monitoring, and evaluating federally funded programs to ensure compliance with applicable federal, state, and local laws, regulations, policies, and grant requirements. Additionally, the incumbent oversees grant-funded community development activities, including the Louisiana Office of Community Development (LAOCD), Department of Justice (DOJ), Administration for Children and Families (ACF), Department of Labor (DOL), and other grant-making entities. This position serves as a key liaison to governmental agencies, nonprofit organizations, contractors, community stakeholders, and City-Parish leadership to advance community development priorities and strategic initiatives. Performs other work as required.

ESSENTIAL WORK TASKS
Assists in the development, implementation, and administration of the City-Parish Five-Year Consolidated Plan, Annual Action Plan, and related community development planning documents. Leads demographic and market research, analysis, needs assessment, and stakeholder engagement activities to identify eligible and achievable competitive grants and funding opportunities for inclusion in planning documents; coordinates initiatives in accordance with federal, state, regional, and local plans, programs, and funding sources. Coordinates public participation processes, public hearings, and citizen engagement activities in accordance with HUD requirements and applicable regulations; liaises with external agencies, service providers, funding entities, and community organizations. Provides technical assistance and guidance and monitors projects, partner agencies, subrecipients, contractors, and program managers to ensure compliance with federal, state, and local grant requirements; participates in all monitoring reviews, audits, site visits, and assessments. Drafts, reviews, and administers professional services agreements, memoranda of understanding, other contracts, amendments, and various grant-related documents; drafts Requests for Qualifications (RFQs) and/or Requests for Proposals (RFPs). Reviews and processes payment requests, drawdowns, reimbursement requests, and supporting documentation for grant-funded projects. Tracks performance measures, outcomes, expenditures, and accomplishments to meet grant objectives; ensures HUD compliance through file maintenance, record keeping, payment review, tracking, data collection, written agreements, policy implementation, and regulatory oversight. Assists with policy development and interpretation and makes recommendations regarding program development, strategic planning, policy initiatives, and implementation of community development activities and grant-funded programs. Prepares and submits grant applications, funding proposals, and supporting documentation for the department and other federal and state programs. Prepares agenda items, resolutions, and supporting materials; prepares and delivers reports and presentations to governing bodies, executive leadership, and community stakeholders; attends and/or represents the department at various meetings, hearings, conferences, workshops, training sessions, public events, grant-related or contract management-related meetings, and other official functions as required.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of public administration principles and governmental operations, as well as the principles and practices of community development, housing programs, urban planning, and neighborhood revitalization. Knowledge of federal, state, and local laws, regulations, policies, and procedures governing grant administration and compliance, including budgeting, procurement, contract administration, monitoring, reporting, performance measurement and management techniques, financial management, and fiscal accountability practices. Knowledge of HUD CPD programs, including Community Development Block Grant (CDBG), HOME Investment Partnerships Program, Emergency Solutions Grant (ESG), and other federal housing and community development programs. Knowledge of the federal grant application processes, funding requirements, contract development, negotiation, administration practices, audit procedures, compliance monitoring techniques, and risk management principles. Skill in strategic planning, program evaluation, needs assessment methodologies, research techniques, analysis of financial, statistical, and programmatic data, and in the interpretation of laws, regulations, policies, and technical guidance to support decision making. Skill in utilizing computer applications, such as Microsoft Office Suite, databases, and grant management systems used for grant administration and reporting. Skill in developing and administering complex grant-funded programs and initiatives while simultaneously managing multiple projects, priorities, and deadlines. Skill in preparing grant applications, reports, contracts, policies, and technical documents, as well as monitoring program performance, evaluating funding compliance requirements, and maintaining accurate records and documentation in accordance with regulatory requirements. Ability to interpret and apply complex federal, state, and local regulations and policies, analyze complex issues, and exercise sound judgment to make informed decisions in the development of practical solutions regarding program administration and compliance. Ability to establish and maintain effective working relationships with elected officials, executive leadership, regulatory agencies, community organizations, and the general public; ability to professionally represent the City-Parish in public forums and intergovernmental settings. Ability to coordinate and lead cross-functional teams and collaborative initiatives. Ability to work independently with minimal supervision while maintaining confidentiality and handling sensitive information appropriately. Ability to communicate clearly and concisely, orally and in writing, to groups and to individuals.

DESIRABLE QUALIFICATIONS