Chief Purchasing Analyst

JOB CODE: 1318

PAY GRADE: 2240

SALARY RANGE: $47,595 - $80,659

LOCATION OF WORK
Purchasing Department

GENERAL DESCRIPTION
Under the direction of a higher classification, receiving broad review while performing highly responsible professional supervisory, administrative, managerial, and technical work in large scale purchasing of a wide variety of supplies, materials, equipment, and services in the centralized Purchasing and/or Supplier Diversity Programs of the City-Parish Government. Work involves coordinating and supervising procurement activities, overseeing the negotiation and preparation of annual contracts for the purchase of supplies and services, and developing specialized and complex specifications in order to receive and award accurate bids/contracts. The incumbent of the classification must exercise review and approval authority, as delegated, for bid solicitations, bid awards, and the issuance of purchase orders and contracts. Work involves the analysis of data, preparation of statistical reports, and research and compliance with the laws, rules, and regulations governing the City-Parish in the procurement of goods and services. Provides close regulatory supervision over departments and agencies of the City-Parish and the vendor community. Submits actions for review and approval for procurement-related activities and programs/projects. Performs other work as requested.

ESSENTIAL WORK TASKS
Coordinates and manages the work activities of the Purchasing Department; manages the development of bid solicitations and contracts awards for a variety of goods and services on behalf of agency and department users. Exercises final review and approval authority, as delegated, in the issuance of bids, purchase orders, and contract awards. Develops and manages proper workflow processes; provides high-level technical/administrative guidance on work requirements and methods. Manages the establishment of contracts, contract compliance, and resolves contract issues. Examines documents involved in the procurement process for accuracy and completeness, including bid specifications and awards. Analyzes and evaluates purchases for compliance with policies and procedures, ordinances, and Public Bid Law; conducts routine audits. Analyzes data and compiles information for statistical purposes; creates necessary reports regarding City-Parish procurement and/or supplier diversity. Develops and conducts training programs for the procurement and/or supplier diversity staff, and agency and department users involved in the procurement processes. Works to resolve any concerns from vendors and department officials; supervises the public bid openings and resolves issues as they occur. Ensures records are maintained and procurements are documented from origination through completion; assists in the procurement of complex procurement projects and initiatives. Assists in the formation of policies and procedures and provides recommendations for changes. Manages staff evaluation and performance; participates in personnel hiring and discipline functions; supervises subordinate staff.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of governmental procurement principles, methods, and procedures, including the laws and statutory requirements governing competitive bidding processes for purchases. Knowledge of the formal and informal bid process. Knowledge of technical specification writing to comply with public bid laws. Knowledge of governmental accounting standards and practices. Knowledge of various City-Parish departments and agencies, constitutional offices, and non-departmental activities of the City-Parish Government. Knowledge of the federal and state laws, ordinances, and regulations governing procurement activities of the City-Parish Government and user agencies and departments. Knowledge of mathematics and statistics. Skill in the use of standard office technology related to procurement and financial operations. Skill in the windows-based word processing, spreadsheets, automated accounting systems, and database software applications. Ability to analyze bids and manage the competitive bid process and the City-Parish's compliance with regulatory standards governing the work. Ability to prepare and complete reports related to procurement and/or supplier diversity activities. Ability to analyze the procurement and/or supplier diversity needs of municipal departments and user agencies and to develop and manage a procurement and/or supplier diversity program to provide effective services. Ability to independently complete special projects and assist with highly technical or complex projects. Ability to analyze a variety of procurement and/or supplier diversity problems, make proper recommendations on the procurement of supplies, materials, equipment, services, and negotiate terms of contracts. Ability to work with computerized purchasing systems to facilitate the procurement process. Ability to organize, supervise, manage, and evaluate the work of staff to accomplish the goals and objectives of the department. Ability to provide regulatory supervision to the City-Parish departments relative to procurement and procurement-related programs/projects. Ability to establish and maintain effective working relationships with vendors, staff, and the public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS