Program Analyst



JOB CODE: 3626

PAY GRADE: 2250

SALARY RANGE: $47,595 - $80,509

LOCATION OF WORK
Office of Community Development

GENERAL DESCRIPTION
Under the direction of the Assistant Chief Administrative Officer and Urban Development Director, works with federal programs such as the Emergency Solutions Grant (ESG), Housing Opportunities for Persons with Aids (HOPWA) Grant, Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME), and Supporting Housing Grant (SHP). Work also involves conducting community outreach activities. Employees of this class should be able to work with the weatherization program and assists with preparing environmental reviews. Performs other work as requested.

ESSENTIAL WORK TASKS
Monitors desk top projects and site visits to ensure compliance with contractual agreements; manages multiple projects at the same time and in a timely manner. Interprets federal, state, and local regulations and guidelines on programmatic and administrative matters pertaining to grant programs. Assists with providing technical assistance and collecting information from sub-recipients. Assists with producing the Department of Housing and Urban Development's (HUD) action plans, consolidated plans, and Consolidated Annual Performance and Evaluation Report (CAPER). Ensures compliance of milestones, deliverables, invoicing, reporting, and close outs. Inputs, reviews, and approves data into a database and into HUD's Integrated Disbursement and Information System (IDIS). Assists with producing the City-Parish's annual action plans, consolidated plans, and consolidated annual performance and evaluation report (CAPER). Researching and assisting in drafting policies or procedures for the implementation of the action plans developed by City-Parish and HUD. Serves as Payroll Manager and liaison to the Finance department with MUNIS administration. Processes draw requests and invoices by reviewing for eligibility and cost reasonableness. Assists with contracts, budgets, audits, and contract performance measures; performs Davis - Bacon labor compliance, including reviewing weekly payroll checks, and conducting worker interviews. Review new or pending legal, regulatory, or procedural directives to determine its impact on related programs, existing procedures, current staff, and readiness for implementation; coordinates with Mayor's Office, City-Parish Parish Attorney's office, and Finance. Collects and reviews A133 audits. Performs risk assessments on projects and/or programs. Provides responses to complex requests for issues related to projects. Prioritizes assigned work to meet the changing needs of the departments; monitors status of assigned work and re-prioritizes work in progress, as required. Serves as a liaison between the department and the sub-recipient.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of cross-cutting federal regulations, such as A133 audits, Davis-Bacon, Section 3, 504 Americans with Disabilities Act (ADA), procurement, and environmental reviews. Knowledge of the basic principles, practices, and techniques of modern business administration, with the ability to apply them to the administration of HUD programs. Knowledge of the principles and practices of contract management, grants administration, and budgeting. Knowledge of basic computers and related equipment. Skill in the use of Microsoft Office products, such as Word and Excel. Ability to research and analyze data applying that understanding to federal, state, and local laws regarding procurement compliance and bid programs. Ability to establish and maintain effective working relationships with employees, management, outside vendors, and contractors. Ability to communicate orally and in writing with clarity and conciseness whether with staff, funding sources, community, private partners, external agencies, consumers, and other stakeholders. Ability to think objectively. Ability to work independently and in groups. Ability to organize, prioritize, and meet deadlines. Ability to demonstrate commitment to the department's mission, values, and policies in the performance of daily duties. Ability to perform analytical work carefully and accurately. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

DESIRABLE QUALIFICATIONS

EDUCATIONAL AND EXPERIENCE
Bachelor's degree in public or business administration, or a related field and two years of professional level experience in federal grant management.

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.

OTHER JOB ASPECTS
Position(s) may require passing a word processing, spreadsheet, and/or other computer skill test(s).


NOTE:
Unclassified job specifications may be revised at the will of the appointing authority.