ERSEA Specialist

JOB CODE: 2295

PAY GRADE: 1180

SALARY RANGE: $35,516 - $60,464

LOCATION OF WORK
Department of Human Development and Services

GENERAL DESCRIPTION
Under the direction of the Program Administrator - Head Start, the ERSEA Specialist is directly responsible for the overall administration, supervision, coordination, and organization of work related to the eligibility, recruitment, selection, enrollment, and attendance (ERSEA) of children, with a focus on data collection and assessment. Responsibility is to ensure compliance with ERSEA-related Head Start Performance Standards and other regulations with a goal of attaining and maintaining full enrollment through the program year. Work also involves the development of clear policies and procedures reflective of the community served. May supervise a small staff of subprofessional and clerical employees. Performs other work as requested.

ESSENTIAL WORK TASKS
Develops, implements, manages, and monitors policies, procedures, and systems related to the eligibility, recruitment, selection, enrollment, and attendance of children to comply with state and federal regulations and to ensure the program reaches and maintains full enrollment throughout the year. Monitors the verification of income and eligibility qualifications of children and their families. Ensures applications are complete and entered accurately and timely into the ChildPlus Database. Creates and maintains records and reporting policies for enrollment, attendance, timelines, schedules, procedures, and the waiting list in accordance with designated federal program requirements. Ensures ongoing monitoring, tracking, follow-up, and analysis of enrollment data and produces regular reports for management meetings. Provides clear and consistent training on ERSEA policies, procedures, and applicable state regulations. Ensures the establishment and maintenance of full program enrollment throughout the year. Monitors income and disability percentages to ensure the program is meeting performance standards. Tracks program data and prepares complex reports using the program data management systems. Maintains enrollment forms and ensures information is current, accurate, and distributed to all necessary staff to meet program requirements. Establishes and plans effective recruitment strategies and activities. Develops a family-friendly plan that addresses all aspects of ERSEA; clearly explains expectations and procedures; modifies the plan as necessary. Develops systems for data collection and assessment related to all areas of ERSEA. Analyzes community assessment data and facilitates planning efforts to determine selection criteria, recruitment endeavors, and enrollment guidelines for Head Start. Provides input and solutions to develop and revise ERSEA systems, policies, and procedures. Supervises the activities of staff; evaluates staff needs and coordinates appropriate training. Designs and delivers training to community partners and parents on database documentation, eligibility, childcare issues, and topics related to ERSEA regulations, policies, and procedures.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of Head Start Performance Standards, especially those related to ERSEA. Knowledge of computer software programs including Microsoft Word, Excel, Outlook, PowerPoint, and other data management programs. Skill in the use and operation of modern office equipment including calculator, copier, personal computer or terminal, and related peripherals. Ability to plan, organize, direct, and evaluate an early childhood education compliance program. Ability to define problems and collect, analyze, and synthesize data in order to draw conclusions and develop recommendations. Ability to monitor and evaluate delivery of service, program compliance, and program outcomes. Ability to read, interpret, and apply federal and state regulations, policies, and procedures. Ability to communicate clearly, concisely, and professionally, verbally and in writing, to groups and to individuals. Ability to work independently and collaboratively as part of an interdisciplinary team to define and set priorities and to ensure integration of program components. Ability to identify areas of needed improvement and implement necessary changes. Ability to type a variety of letters, emails, reports, documents, and procedures. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS