Central Garage Business Officer

JOB CODE: 1490

PAY GRADE: 2240

SALARY RANGE: $47,595 - $80,659

LOCATION OF WORK
Department of Fleet Management

GENERAL DESCRIPTION
Under the direction of the Fleet Management Director, performs responsible administrative and supervisory work coordinating all business activities for the Department of Fleet Management. Work involves directing all clerical activities in the billing processes for parts, labor, fuel, and lubricants; supervising automotive parts personnel in inventory management; analyzing computerized maintenance reports of all City-Parish vehicles; and preparing vehicle specifications for new acquisitions. General supervision is exercised over a small clerical staff and automotive parts personnel. Performs other work as requested.

ESSENTIAL WORK TASKS
Supervises a small staff of clerical employees engaged in processing the billing for all services. Supervises a small staff of inventory parts personnel to ensure the proper receipt, storage, and issuance of supplies. Prepares the annual budget for the revolving fund account. Monitors expenditures and revenue reports for proper financial management. Analyzes computerized motor vehicle reports for areas for improvement and recommends appropriate changes in operations. Provides computerized motor vehicle reports for all divisions. Acts as a liaison to the Purchasing Department; facilities the execution of contracts. Coordinates all billing and inventory procedures with Office of Business Operations and Capital Programs. Responsible for petty cash fund, which includes issuing cash, receiving invoices, and balancing fund for replenishing. Purchase office supplies and office equipment.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of automotive parts inventory control principles, practices, and procedures. Knowledge of City-Parish purchasing and requisitioning procedures. Knowledge of the principles of office management and the methods of application of this knowledge to varied work problems. Knowledge of accounting principles, practices, and procedures. Ability to analyze computerized motor vehicle and inventory reports and apply the data as necessary. Ability to establish and maintain effective working relationships with subordinates, superiors, and department and/or division heads. Ability to express ideas effectively, both orally and in writing. Ability to make decisions based on recognized precedents and office practices and use resourcefulness in meeting new problems. Ability to plan and direct responsible clerical and administrative procedures. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.