Secretary to the Mayor-President (Unclassified)
JOB CODE: 3510
PAY GRADE: 2210
SALARY RANGE: $39,157 - $66,661
LOCATION OF WORK
Under the direction of the Mayor-President, performs highly responsible difficult and varied office secretarial work, important public contact work, and certain administrative details for the Mayor-President's Office. Work also requires the application of considerable independent judgment and discretion based on incumbents knowledge of administrative and legislative policies and municipal organization in performing daily activities; of primary significance is the receiving and processing of calls and maintenance of the Mayor-President's calendar and itinerary. The employee works with considerable independence in processing calls and callers, and the scheduling of meetings for the Mayor-President. Performs other work as requested.
ESSENTIAL WORK TASKS
Receives calls and callers for the Mayor-President and ascertains nature of business; directs either to the Mayor-President or, where feasible, to another appropriate authority for disposition; schedules appointments for and with the Mayor-President; exercises considerable discretion in arranging for required administrative personnel and others to meet with the Mayor-President to discuss a particular problem; prepares trip itineraries for the Mayor-President; and schedules speaking engagements and personal appearances for the Mayor-President. Receives and distributes incoming mail; maintains various files and records for the Mayor-President; takes and transcribes correspondence; composes routine correspondence; types a variety of reports, press releases, and speeches; reviews forms, letters, and agreements requiring Mayor-President's signature; takes minutes of informal meetings involving the Mayor-President when requested. Performs administrative details for the Mayor-President, such as preparing vouchers, payroll reports, and personnel records for employees of the Mayor-President's office.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of public affairs. Knowledge of the organization and functions of the City-Parish government and of general administrative policies and practices. Ability to maintain effective working relationships with other employees and the public and to deal with public relations problems courteously and tactfully. Ability to communicate clearly and concisely, orally and in writing. Ability to prepare effective correspondence on routine matters and to perform office details without referral to the Mayor-President.
High school diploma, GED, HiSET, or equivalent certificate of competency, supplemented by business college courses, and extensive experience in progressively responsible clerical duties, and thorough administrative experience in supervision.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
Unclassified job specifications may be revised at the will of the appointing authority.