Municipal Fire & Police Civil Service Board Secretary (Unclassified)



JOB CODE: 3518

PAY GRADE: 1150

SALARY RANGE: $29,219 - $49,744

LOCATION OF WORK
Municipal Fire and Police Civil Service Board

GENERAL DESCRIPTION
Under the direction of the Municipal Fire and Police Civil Service Board, performs advanced level clerical duties combined with complex advanced level administrative, or complex technical work. Work involves the responsibility of performing administrative secretarial work in scheduling board meetings and appeal hearings, taking minutes of these meetings, and may include verbatim transcripts of appeal hearings. Work also involves accepting applications for positions, ensuring proper submission of documents and coordinating testing of applicants. Considerable independent judgment, along with strict confidentiality, is required. May supervise subordinate clerical personnel. Work is reviewed for results obtained. Performs other work as requested.

ESSENTIAL WORK TASKS
Schedules all board meetings and appeal hearings; prepares all agendas and information relative to meetings; prepares certified letters to appellants and attorneys; prepares subpoenas for all witnesses. Takes and transcribes minutes of all Municipal Fire and Police Civil Service Board meetings and appeal hearings; may include verbatim transcripts of appeal hearings. Prepares and disseminates job announcements for Municipal Fire and Police classifications; prepares and places ads in newspapers. Accepts applications, ensuring proper documentation is attached; schedules tests; maintains the seniority list for Municipal Fire and Police classifications. Maintains a personnel file of Municipal Fire and Police employees pertaining to applications, letters of reprimands, suspensions, promotions, and appeal hearings. Advises and counsels applicants on procedures for filing applications and testing locally, or within the State and transferring grades.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of organizational structure, administrative and legislative procedures of City-Parish government. Knowledge of business English, spelling, and arithmetic. Knowledge of the principles of office management and the methods of applying such knowledge to varied work problems. Skill in taking and transcribing minutes and appeal hearings, and in the operation and care of modern office equipment. Ability to make sound decisions in accordance with established policies and procedures. Ability to establish and maintain effective working relationships with the board members, department heads and the public. Ability to communicate effectively, both orally and in writing. Ability to maintain confidentiality of records and materials. Ability to work independently and effectively to resolve administrative problems. Ability to prepare statistical analysis. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

DESIRABLE QUALIFICATIONS

EDUCATIONAL AND EXPERIENCE
High school diploma, GED, HiSET, or equivalent certificate of competency, supplemented by courses in business education, and four years of experience in progressively responsible clerical duties.

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) Passing a typing skills test using a personal computer at 45 words per minute may be required.

OTHER JOB ASPECTS
None.


NOTE:
Unclassified job specifications may be revised at the will of the appointing authority.