Assistant Chief Administrative Officer (Unclassified)
JOB CODE: 3002
PAY GRADE: 2340
SALARY RANGE: $73,836 - $123,242
LOCATION OF WORK
Under the direction of the Chief Administrative Officer, performs highly responsible professional work as the assistant to the Chief Administrative Officer. Work involves responsibility for assisting in the execution of support activities of the Mayor-President's Office, for sharing the task of conducting public relations activities and for aiding in the research and analysis of administrative practices performed by operating departments. Work requires the exercise of considerable independent judgment and discretion in the performance of assigned duties. General supervision is exercised over subordinate professional and clerical employees. Work assignments are received from the Chief Administrative Officer in the form of general objectives. Work is reviewed through conferences and observation of work performed for desired results. Performs other work as requested.
ESSENTIAL WORK TASKS
Makes studies of the internal organization and procedures of any office, department or board as directed by the Chief Administrative Officer and requires such reports from any of them which he/she deems necessary. Assists in the planning, formulating and implementing of reports and recommendations prescribing accepted standards of administrative practice for all administrative offices, departments and boards. Confers with department heads, board members, directors and other governmental officials concerning objectives, new or revised policies, operating problems and matters affecting other departments or divisions in the absence of the Chief Administrative Officer. Assists in the planning, organizing and directing of an annual statistical report of city and parish operations for submission to the Mayor-President and the Metropolitan Council, which includes appropriate recommendations for revisions and changes in administrative practices and other departmental procedures. Delivers welcome addresses and represents the Mayor-President at civic functions and other events as directed; assists in preparation of news releases and correspondence in the absence of the Chief Administrative Officer. Answers inquiries, orally and in writing, relative to general City-Parish policies and procedures; solicits conventions to Baton Rouge. Assists in the preparation of the operating budget for Mayor-President's Office.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the organizations, operations and functions of the City-Parish government. Knowledge of the principals and practices of public administration and administrative management. Knowledge of the techniques and methods of report preparation and of related research and analytical techniques. Knowledge of the principles, practices and techniques of public information and public relations work. Ability to prepare clear and concise reports, articles and press releases. Ability to research and analyze data and make effective recommendations and decisions based on said analysis and research. Ability to effectively supervise a staff of professional and clerical employees. Ability to establish and maintain effective working relationships with government officials, the business community, other employees and the general public. Ability to express ideas effectively, through public speaking and in writing, to groups and to individuals.
Bachelor's degree in business or public administration or a closely related field, and two years of progressive responsible experience in an administrative capacity.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
Unclassified job specifications may be revised at the will of the appointing authority.