Council Administrator/Treasurer (Unclassified)
JOB CODE: 3014
PAY GRADE: 2370
SALARY RANGE: $85,474 - $142,196
LOCATION OF WORK
Council Administrator's Office
Under the administrative direction of the Metropolitan Council, performs highly responsible administrative and supervisory work directing all activities of the Council Administrator's Office. Work involves responsibility for serving as custodian of the corporate seals and of the official records, books and minutes of the Metropolitan Council. This employee also serves in a liaison capacity between Council-members and the Mayor-President. Other responsibilities include tabulating and verifying the results of local elections and assisting the Parish Attorney in matters requiring interpretation of the Plan of Government. In addition to attending all Metropolitan Council and Committee meetings, the incumbent is frequently called on to attend various meetings of boards, commissions, etc., in an official capacity. General direction is provided to clerical and administrative employees. Performs other work as requested.
ESSENTIAL WORK TASKS
Supervises the preparation of agendas for council meetings, resumes from council meetings, and the maintenance of separate minutes for the two governing entities; supervises the preparation of agendas, minutes and the maintenance of minutes for numerous committees, including the standing committees of the council and various other committees. Prepares and causes to be published all necessary legal advertisements and minutes from the council meeting in accordance with the requirements of law; prepares, updates periodically, and makes available on request a brochure entitled "Our City-Parish Government - A Thumbnail Sketch". Coordinates the holding of special elections with the Secretary of State, Registrar of Voters, Custodian of State voting machines, and Clerk of Court for East Baton Rouge Parish; receives petitions and coordinates annexations into the City and coordinates the creation and levying of taxes for Road Lighting, Garbage, Fire Protection, and other special districts in the Parish. Supervises the City-Parish interoffice mail service and related mail services. Ensures that the Code of Ordinances for the Parish of East Baton Rouge and the Baton Rouge City Code is current by sending copies of ordinances to the Municipal Code Corporation to be included in the compilation. Keeps current and makes available on request copies of the Plan of Government for the City of Baton Rouge and Parish of East Baton Rouge. Maintains records and compilation of appointments to all authorities, boards, commissions, corporations, and standing committees established by council and places an item on agenda when appointments are necessary. Prepares payroll, travel, and expense vouchers for members of the council, council aides, Justices of the Peace, and Ward Constables. Serves as a member of various advisory committees, such as Taxicab Control Board, Alcohol Beverage Control Board, and Sewer Study Committee, as directed by the Council. Signs all bonds and certificates of indebtedness issued by the City of Baton Rouge and the Parish of East Baton Rouge and works with attorneys in preparing transcripts of records for the bond and certificates issued. Conducts orientation sessions for newly elected council-members every four years in order to acquaint them with the policies and procedures of the government.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the provisions of the Plan of Government, local statutes, rules and regulations, policies and of state and federal laws relative to the local government. Knowledge of modern office procedures, practices and equipment, including methods and techniques for computerizing or otherwise permanently filing records for easy access and availability. Knowledge of modern principles, practices and procedures in municipal budgeting, purchasing and general financial management, as well as an understanding of public affairs and public relations. Ability to communicate clearly and concisely, both orally and in writing, and to present information to councilmembers, other governmental officials, and the public in an interesting and understandable manner. Ability to work cooperatively with the members of the council, the Mayor-President and other officials and the public and to comprehend and carry out mandates of the council with accuracy and dependability. Ability to plan, assign and to direct the work of administrative, technical and clerical employees, whether as a member of the staff or under contract with the government. Ability to make difficult decisions and to carry out the wishes of the councilmembers impartially and objectively. Ability to determine problem areas in the administration of council matters; advise the council-members concerning the problems and when necessary leaving all policy decisions to the council.
Bachelor's degree in business administration, public administration, or attainment of a law degree, certification by the International Institute of Municipal Clerks, and two years of experience in a position in which the primary work assignment dealt with responsible office and clerical work, including substantial supervisory and administrative experience.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
Unclassified job specifications may be revised at the will of the appointing authority.