Chief Deputy Judicial Administrator/City Court (Unclassified)

JOB CODE: 3012

PAY GRADE: 2280

SALARY RANGE: $57,853 - $97,362

LOCATION OF WORK
City Court

GENERAL DESCRIPTION
This is a professional court administrative, supervisory, and record keeping/management position in the City Court. Work involves using independent judgment and discretion in performing duties and responsibilities which include coordination and evaluation of workflow and effective processing of court cases, record keeping, docket preparation, courtroom services, clerical services for judges, collection and recording of funds, processing certain legal instruments, and related work. Duties include planning, assigning, supervising, and participating in the work of a large-sized staff. Work is performed under the general direction of the Clerk of City Court/Judicial Administrator of City Court. This employee exercises considerable judgment and discretion in carrying out the day-to-day administration of the system and assumes the duties of the Clerk of City Court/Judicial Administrator in his/her absence. Performs other work as requested.

ESSENTIAL WORK TASKS
Serves as Clerk of City Court/Judicial Administrator in his/her absence by performing all related duties commensurate with this designation. Assists in organizing, assigning, and supervising the work of a professional, supervisory, and clerical staff in preparing court records, indexing, typing legal documents, collecting monies, providing information, and preparing dockets; gives assistance to subordinates and instructions on changes in policies and procedures. Assists in signing certified copies of judgments, citations, writs, seizures, garnishments, and judgment debtor rules, certifying all notices of conviction to State Driver's License Bureau; signs commitments to Parish Jail and releases from the same; signs criminal and civil subpoenas, affidavits on criminal cases tried in City Court, and bench warrants; assists in preparing all appellate transcripts; assists in ensuring that case processing systems and procedures are efficient and effective. Assists in analyzing City Court's fiscal needs in preparing, presenting, and justifying the judicial budget; represents City Court at budget hearings; assists in ensuring that appropriate statistical information is compiled and reported timely; assists in analyzing and reviewing the computerized case management system in order to recommend programming changes which would increase efficiency and meet new requirements; assists in setting priorities for changes; assists in supervising and approving the ordering of materials, equipment, and supplies; supervises preparation of statistical reports on operations and disposition of cases and coordinates the operations of the Court; provides information to interested and authorized parties from court files. Assists subordinate personnel in managing all aspects of record processing, storage, and retrieval; assists in supervising data processing activities of the court; supervises personnel records processing and other related personnel activities; recommends or assists in initiating, as appropriate, procedural changes necessary to provide timely and accurate service to the general public, attorneys, and judges. Attends and participates in Judges' meetings; confers with judges, attorneys, and public/private agencies to ensure adequate operational services and to provide for changing or unusual demands; assists in explaining Court rules, policies, and procedures. Assists in ensuring that the physical plant of the Court building and grounds are maintained and secure; maintains knowledge of security measures. Conducts background research necessary for special projects related to court management and relevant to operating and administrative policies and procedures or other special projects as assigned; develops policies, procedures, and a variety of analytical staff assignments relating to court operations and services; keeps abreast of changes in laws, rules, regulations, and other matters that affect the operations of the City Court; assists in developing new revenue sources to supplement regular appropriations; assists in communicating the Court's goals and achievements in the community to external groups and media representatives; assists the Clerk of City Court/Judicial Administrator or Judges with any special projects; assists in assessing efficiency of specific operations of the Court and in recommending courses of action upon request.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of court procedures, laws, and regulations pertinent to City Court. Knowledge of the organization, operations, functions, and scope of authority of City Court. Knowledge of the policies and procedures of municipal budgeting, personnel management, and purchasing operations. Knowledge of modern office practices and procedures and ability to use equipment such as computers, printers, photocopiers, overhead projectors, and other media equipment. Knowledge of bookkeeping principles and practices and grant request preparation. Skill in leadership and supervision and conducting research and evaluating findings. Ability to read and interpret complex legal records and regulatory documents. Ability to make decisions in accordance with laws, regulations, and court policies and procedures. Ability to analyze complex fiscal and administrative policies and to recommend and implement proper courses of action. Ability to coordinate, plan, and supervise a variety of complex court projects and programs. Ability to establish and maintain effective working relationships with judges, employees, and others contacted in the course of work. Ability to plan, organize, assign, and supervise the work of a clerical and professional staff. Ability to deal tactfully and skillfully with officials, attorneys, complainants, prisoners, and others contacted in relation to court operations. Ability to maintain the highest standard of integrity and observe confidentiality of all judicial branch matters. Ability to communicate and present information and ideas to individuals and groups, both orally, and in writing.

DESIRABLE QUALIFICATIONS