Clerk of City Court/Judicial Administrator (Unclassified)



JOB CODE: 3010

PAY GRADE: 2330

SALARY RANGE: $70,320 - $117,517

LOCATION OF WORK
City Court

GENERAL DESCRIPTION
This is professional court administrative, supervisory and record keeping/management work in the Baton Rouge City Court. Work involves using independent judgment and discretion in performing duties and responsibilities which include coordination and evaluation of work flow and effective processing of court cases, record keeping, docket preparation, courtroom services, clerical services for judges, collection and recording of funds, processing certain legal instruments and related work. Duties include serving and acting as head of the Department and appointing authority for Baton Rouge City Court. Incumbent is responsible for appointments, training, evaluations and disciplinary matters for all classified and unclassified positions within City Court. Duties also include planning, assigning, supervising and participating in the work of a moderate to large sized staff. Work is performed at the pleasure of the en banc panel of the Baton Rouge City Court Judges and under the administrative direction of the Administrative Judge. The rules of the Court and the laws of the state provide that the clerk/judicial administrator is an officer of the Court and as such must certify for the Court certain legal documents before they are processed. Work is reviewed through inspections of records and evaluation of services. Performs other work as requested.

ESSENTIAL WORK TASKS
Serves as Clerk of City Court/Judicial Administrator of Baton Rouge City Court and performs all related duties commensurate with this designation. Organizes, assigns and supervises the work of a clerical staff in preparing court records, indexing, typing legal documents, collecting monies, providing information, and preparing dockets; gives assistance to subordinates and instructions on changes in policies and procedures. Signs all certified copies of judgments, all citations, writs, seizure, garnishments, and judgment debtor rules; certifies all notices of conviction to State Drivers License Bureau; signs all commitments to Parish jail and all releases from the same; signs all criminal and civil subpoenas; signs all affidavits on criminal cases tried in City Court; signs all bench warrants; prepares all transcripts of appeals; ensures that case processing systems and procedures are efficient and effective; through subordinate personnel, manages all aspects of record processing, storage and retrieval; supervises data processing activities of the court; supervises personnel records processing and other related personnel activities. Keeps abreast of changes in laws, rules, regulations and other matters that affect the operations of the City Court; prepares annual budget; orders materials and supplies; prepares reports on operations and disposition of cases; provides information to interested and authorized parties from court records and files; ensures that appropriate statistical information is compiled and reported timely. Confers with judges, attorneys and public and private agencies to ensure adequate operational services and to provide for changing or unusual demands; recommends or initiates, as appropriate, procedural changes necessary to provide timely and accurate service to the public, attorneys and judges; provides information and case decisions to attorneys, law clerks, judges and the public on specific cases, explains Court rules, policies and procedures. Development and management of facility standards; ensures that the physical plant of the Court building and grounds are maintained and secure; has knowledge of security measures. Conducts background research and administrative studies in order to obtain information relevant to operating and administrative policies and procedures or other special projects as assigned; analyzes and reviews computerized case management in order to recommend programming changes which would increase efficiency and meet new requirements; helps set priorities for changes; assesses the efficiency of specific operations of the Court and recommends course of action upon request; develops new revenue sources to supplement regular appropriations, to include procurement of grant funds; communicates the Court's goals and achievements in the community to external groups and media representatives.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of court procedures, laws and regulations pertinent to the Baton Rouge City Court. Knowledge of the organization, operations, functions and scope of authority of the Baton Rouge City Court. Knowledge of modern office practices and procedures and ability to use equipment such as computers, printers, printers, photocopiers, overhead projectors, video tape players, etc. Knowledge of bookkeeping principles and practices and grant request preparation. Skill in leadership and supervision and conducting research and evaluating findings. Ability to read and interpret complex legal records and regulatory documents. Ability to make work decisions in accordance with laws, regulations and court policies and procedures. Ability to establish and maintain effective working relationships with judges, employees and others contacted in the course of work. Ability to plan, organize, assign and supervise the work of a clerical staff. Ability to deal tactfully and skillfully with officials, attorneys, complainants, prisoners, and others contacted in relation to Court operations. Ability to maintain the highest standard of integrity and observe confidentiality of all judicial branch matters.

DESIRABLE QUALIFICATIONS

EDUCATIONAL AND EXPERIENCE
Bachelor's degree in criminal justice, public or business administration, or a related field and at least five years of progressively responsible administrative experience in an administrative/ professional capacity in a court system. An advanced degree or Juris Doctorate, or ten years in court administration may be substituted in lieu of minimum training and experience.

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.

OTHER JOB ASPECTS
None.


NOTE:
Unclassified job specifications may be revised at the will of the appointing authority.