Clerk of City Court/Judicial Administrator (Unclassified)

JOB CODE: 3010

PAY GRADE: 2330

SALARY RANGE: $73,836 - $123,392

LOCATION OF WORK
City Court

GENERAL DESCRIPTION
This is a professional court administrative, supervisory, and record-keeping/management position in City Court. Work involves using independent judgment and discretion in performing duties and responsibilities which include managing, directing, coordinating, and evaluating the workflow and effective processing of court cases, record keeping, docket preparation, courtroom services, administrative services for judges, collection and recording of funds, processing certain legal instruments, and related work. Duties include serving and acting as the appointing authority for City Court. Incumbent is responsible for directing all activities of City Court, including but not limited to appointments, training, evaluations, and disciplinary matters for all classified and unclassified positions within City Court. Duties also include planning, assigning, supervising, and participating in the work of a large-sized staff. Work involves responsibility for serving as custodian of the court seal and overseeing all administrative aspects of the Judicial Branch for the City of Baton Rouge. Work is performed at the pleasure of the en banc panel of City Court Judges and under the administrative direction of the Administrative Judge. The rules of the Court and the laws of the state provide that the Clerk of City Court/Judicial Administrator is an officer of the Court and as such must certify for the Court certain legal documents before they are processed. Performs other work as requested.

ESSENTIAL WORK TASKS
Serves as the Clerk of City Court/Judicial Administrator of City Court and performs all related duties commensurate with this designation. Organizes, assigns, and supervises the work of a clerical and professional staff in preparing court records, indexing, typing legal documents, collecting monies, providing information, and preparing dockets; gives assistance to subordinates and instructions on changes in policies and procedures. Signs all certified copies of judgments, all citations, writs, seizures, garnishments, and judgment debtor rules; certifies all notices of conviction to State Driver's License Bureau; signs all commitments to Parish Jail and all releases from the same, criminal and civil subpoenas, affidavits on criminal cases tried in City Court, and bench warrants; prepares all transcripts of appeals; ensures that case processing systems and procedures are efficient and effective; through subordinate personnel, manages all aspects of record processing, storage, and retrieval; supervises data processing activities of the court; supervises personnel records processing and other related personnel activities. Keeps abreast of changes in laws, rules, regulations, and other matters that affect the operations of City Court; prepares annual budget; orders materials and supplies; prepares reports on operations and disposition of cases; provides information to interested and authorized parties from court records and files; ensures that appropriate statistical information is compiled and reported timely. Serves as the Program Director for all City Court Specialty Courts. Maintains surety bond records and ensures proper recording and reporting to the Louisiana Commissioner of Insurance. Maintains all aspects of City Court's Public Tag Agency – Office of Motor Vehicles (OMV) and ensures that the office is in compliance with state laws. Confers with judges, attorneys, and public/private agencies to ensure adequate operational services to provide for changing or unusual demands; recommends or initiates, as appropriate, procedural changes necessary to provide timely and accurate service to the public, attorneys, and judges; provides information and case decisions to attorneys, law clerks, judges, and the public on specific cases; explains Court rules, policies, and procedures. Develops and manages facility standards; ensures that the physical plant of the Court building and grounds are maintained and secure; maintains knowledge of security measures. Conducts background research and administrative studies in order to obtain information relevant to operating and administrative policies and procedures or other special projects as assigned; analyzes and reviews computerized case management in order to recommend programming changes which would increase efficiency and meet new requirements; helps set priorities for changes; assesses the efficiency of specific operations of the Court and recommends course of action upon request; develops new revenue sources to supplement regular appropriations, to include procurement of grant funds; communicates the Court's goals and achievements in the community to external groups and media representatives.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of court procedures, laws, and regulations pertinent to the City Court. Knowledge of the organization, operations, functions, and scope of authority of City Court. Knowledge of modern office practices and procedures. Knowledge of bookkeeping principles and practices and grant request preparation. Skill in leadership and supervision. Ability to conduct research, evaluate findings, read and interpret complex legal records and regulatory documents. Ability to use equipment such as computers, printers, photocopiers, overhead projectors, video recorders, etc. Ability to make decisions in accordance with laws, regulations, and court policies and procedures. Ability to establish and maintain effective working relationships with judges, employees, and others contacted in the course of work. Ability to plan, organize, assign, and supervise the work of a clerical and professional staff. Ability to deal tactfully and skillfully with officials, attorneys, complainants, prisoners, and others contacted in relation to Court operations. Ability to maintain the highest standard of integrity and observe confidentiality of all Judicial Branch matters.

DESIRABLE QUALIFICATIONS