Parish Attorney Operations Coordinator
JOB CODE: 2046
PAY GRADE: 1190
SALARY RANGE: $35,516 - $60,464
LOCATION OF WORK
Under administrative direction, performs highly responsible support to the general operation of the Parish Attorney Office. Serves as a professional liaison to the Assistant Parish Attorney and Division Directors within the Parish Attorney Office in the coordination and supervision of staff management and operational activities. Performs confidential administrative support work at the expert level, and provides assistance to the Parish Attorney Office in reviewing, analyzing and coordinating departmental programs and projects. Work is performed with considerable independence and is evaluated through conferences and results obtained. Performs other work as requested.
ESSENTIAL WORK TASKS
Plans and coordinates the flow of work between professional and administrative support staff; ensures that appropriate communication between staff members is taking place and each division's goals and time lines are being met. Coordinates the operational functions of the department including fiscal control, payroll, personnel, procurement and data processing; actively participates in policy formulation, and operational cost effectiveness of divisions within the department. Keeps the division managers informed as to the status and progress of the work of all Parish Attorney office operations in accordance with the work plan and legal project schedule. Coordinates and supervises activities of the Parish Attorney's office; coordinates the preparation of the departmental budget and reviews expenditures to ensure expenses remain within budgeted limits; oversees purchasing process for the department. Directs and oversees operational planning activities, departmental equipment and supplies for the Parish Attorney Office. Prepares and signs requisitions; prepares ordinances and resolutions; signs forms and documents of a legal nature as well as correspondence required in coordinating departmental business. Trains other employees professional and clerical on the use of legal database.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the principles, practices and techniques of business, office or public administration, particularly as it applies to law office and municipal government. Knowledge of departmental operational policies and procedures. Knowledge of research techniques and the sources and availability of current information. Skill in operating personal computer or terminal and related peripherals. Ability to analyze highly complex fiscal and administrative policies and to make and implement effective recommendations. Ability to understand, assemble, synthesize, and present complex financial, statistical and legal information clearly and concisely. Ability to organize and implement assigned projects. Ability to establish and maintain effective working relationships with attorneys, officials, department heads, other employees, and the general public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
Bachelor's degree in business, office or public administration, or a closely related field, and four years of administrative experience including three years of supervisory experience (supervision must include one year of project management).
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.