Assistant Financial Projects Coordinator
JOB CODE: 1454
PAY GRADE: 2220
SALARY RANGE: $41,114 - $69,955
LOCATION OF WORK
Under the direction of the Financial Projects Coordinator, performs advanced technical support work of a high complex and diverse nature. Work involves responsibility for supporting process improvements, policies and procedures and assisting in the administrative, personnel, reporting, and budgetary functions of the Finance Department. The employee of this class assists the Financial Projects Coordinator in the compilation and overall coordination of department-wide special projects and may supervise subordinate clerical personnel. Work requires the exercise of independent judgment in accordance with established guidelines, policies, rules and regulations and is reviewed through conferences and results obtained. Performs other work as requested.
ESSENTIAL WORK TASKS
Facilitates and supports process improvements and coordinates the planning of these activities for the department. Acts as liaison between the Finance Director, Assistant Finance Director and Finance Department Division Managers; coordinates communications within the department and with others including the Mayor-President, Metropolitan Council, and the public. Prepares special projects for the Finance Director, Assistant Finance Director and the Financial Projects Coordinator. Manages the Finance Department Internet and Intranet web sites, working with division managers to determine the most useful information needed by citizens and City-Parish employees. Serves as public liaison between citizens and divisions for informational requests received through the web site, researching and responding to requests or forwarding to proper party for response. Prepares the annual report for the City-Parish concerning compliance with finance related state laws pertaining to the operation of the City-Parish Government as required by the Legislative Auditor for annual certification by the Metropolitan Council. Researches and analyzes material to prepare fiscal notes for the weekly Council and Committee meetings for the Finance Director/Assistant Director and Mayor's Office. Assists in the preparation of informational newsletters and brochures for distribution to the public; assists in the organization and coordination of the annual renewal of all contracts for professional services for the Finance Department. Assists in the preparation of the annual budget request for the Administration Division and performs monthly analytical reviews to ensure that the division is operating within budgetary constraints. Approves payment and processing of all invoices and payment vouchers for Administration division purchases; organizes and maintains the fixed asset inventory of equipment for the department; arranges equipment repair; recommends major equipment purchases, and serves as system administrator for various systems within the department. Reviews and approves personnel hiring requisitions, status change forms, employee rating forms, and payroll forms for all employees of the Finance Department. Serves on various committees established by the Mayor's Office and Finance, documenting issues discussed, following up on status of required management action, and assisting with committee reports; prepares bi-weekly communications to the Mayor's Office concerning Finance Department topics of interest'legislative matters, revenue collections, newsletters, etc.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of the functions, organization, staffing and operating procedures of various City-Parish Agencies. Knowledge of the procedures and techniques used in office administration. Skill in the use of personal computers and complex office production equipment. Skill in the design, layout, and edit of newsletters, brochures, pamphlets, etc. using software applications for desktop publishing. Ability to establish and maintain effective working relationships with department heads, superiors, subordinates and City-Parish employees. Ability to understand and follow complex oral and written instructions. Ability to work independently with minimum supervision. Ability to express ideas clearly and concisely, orally and in writing. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
Bachelor's degree in accounting, business administration, public administration or a related field, and three years of experience involving financial projects coordination and/or administration.
Any equivalent combination of education and experience.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.