Deputy Judicial Administrator/City Court
JOB CODE: 2056
PAY GRADE: 2250
SALARY RANGE: $49,974 - $84,534
LOCATION OF WORK
This is a professional court administrative, supervisory and record keeping/management position in the Baton Rouge City Court. Work involves using independent judgment and discretion in performing duties and responsibilities which include coordination and evaluation of work flow and effective processing of court cases, record keeping, docket preparation, courtroom services, clerical services for judges, collection and recording of funds, processing certain legal instruments, and related work. Duties include planning, assigning, supervising, and participating in the work of a moderate to large sized staff. Work is performed under the general direction of the Clerk of Court/Judicial Administrator. This employee exercises considerable judgment and discretion in carrying out the day-to-day administration of the system and assumes the duties of the Clerk of Court/Judicial Administrator in his/her absence. Performs other work as requested.
ESSENTIAL WORK TASKS
In the absence of the Clerk of City Court/Judicial Administrator and Chief Deputy Judicial Administrator, may serve as Clerk of City Court/Judicial Administrator by performing all related duties commensurate with this designation. Assists in organizing, assigning and supervising the work of a professional, supervisory and clerical staff in courtroom services, probation services, records management, budget and accounting functions, statistical analysis and projections, public relations and court community communications, personnel management and facilities management. Assists in analyzing the City Court system's fiscal needs in preparing, presenting and justifying the judicial budget; assists in ensuring that appropriate statistical information is compiled and reported timely; supervises and approves the ordering of materials, equipment and supplies; supervises preparation of statistical reports on operations and disposition of cases and coordinates the operations of the Court; provides information to interested and authorized parties from court files. Supervises personnel records processing and other related personnel activities; develops and conducts training programs for court personnel; recommends or assists in initiating, as appropriate, procedural changes necessary to provide timely and accurate service to the general public, attorneys and judges. Attends division head and judges' meetings and assists with implementing decisions; assists in researching and compiling material necessary for meetings; confers with judges, attorneys and public and private agencies to ensure adequate operational services and to provide for changing or unusual demands; assists in explaining Court rules, policies and procedures. Assists in ensuring that the physical plant of the Court building and grounds are maintained and secure; has knowledge of security measures. Conducts background research necessary for special projects related to court management as assigned; assists in developing new revenue sources to supplement regular appropriations, specifically in the preparation of grant proposals; assists in communicating the Court's goals and achievements in the community to external groups and media representatives; assists the Clerk of City Court/Judicial Administrator or Chief Deputy Judicial Administrator or Judges with any special projects; assists in assessing efficiency of specific operations of the Court and in recommending courses of action upon request.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of court procedures, laws and regulations pertinent to the Baton Rouge City Court. Knowledge of the organization, operations, functions and scope of authority of the Baton Rouge City Court. Knowledge of modern office practices and procedures and ability to use equipment such as computers, printers, photocopiers, overhead projectors, and other media equipment. Knowledge of the policies and procedures of municipal budgeting, personnel management and purchasing operations. Knowledge of bookkeeping principles and practices and grant request preparation. Skill in leadership and supervision and conducting research and evaluating findings. Ability to read and interpret complex legal records and regulatory documents and make work decisions in accordance with laws, regulations and court policies and procedures. Ability to establish and maintain effective working relationships with judges, employees and others contacted in the course of work. Ability to plan, organize, assign and supervise the work of a clerical and professional staff and to deal tactfully and skillfully with officials, attorneys, complainants, prisoners, and others contacted in relation to Court operations. Ability to maintain the highest standard of integrity and observe confidentiality of all judicial branch matters. Ability to effectively use complex computer software programs, compose and express ideas, and communicate suggestions and recommendations clearly and concise, both orally and in writing. Ability to research, analyze, and prepare and present financial and statistical information. Ability to orally communicate and present information and ideas to individuals and groups. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
Bachelor's degree in business or related field and four years of progressively responsible experience in an advanced administrative support capacity in a court system including three years of supervisory experience.
Any equivalent combination of education and experience.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.