Deputy Clerk of City Court
JOB CODE: 2048
PAY GRADE: 1150
SALARY RANGE: $30,680 - $52,231
LOCATION OF WORK
Under the general direction of a departmental supervisor, performs highly responsible work of clerical and/or fiscal nature and performs supervisory duties over employees providing clerical, fiscal, office, and courtroom services for City Court. Work involves responsibility for the preparation of court dockets, recording court proceedings, and preparation of court orders. Work may also involve safeguarding money received and collected by fiscal employees of the Court. Employees of this classification exercise independent judgment in the performance of assigned duties within prescribed laws, procedures, and policies. Performs other work as requested.
ESSENTIAL WORK TASKS
Prepares court dockets by assigning court dates; obtains records prior to court and arranges in order of dockets; schedules appearance of incarcerated defendants. Reviews and certifies official documents received and distributed by the Clerk of Court's office. Makes a verbatim record of court proceedings on PC based digital recording system; arranges for the production of and prepares written transcripts; prepares case records to be lodged with the Appellate Court; catalogues CD tapes, recordings, and log notes and maintains their storage. Prepares fiscal statements and statistical reports; prepares and types judgments, transcripts, orders, bench warrants, subpoenas, and other court ordered actions. Supervises subordinate clerical and fiscal personnel and instructs them on changes in policy and procedures; assists in preparing guidelines for proper procedures to be used. Provides assistance to court personnel, attorneys, Judges, outside agencies, and the public regarding court cases and dispositions. Makes minute notations of dispositions. Interviews prospective employees; makes recommendations for appointments; supervises, evaluates, trains, and disciplines employees.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of office practices, procedures, and equipment. Knowledge of court procedures, laws, regulations, and orders pertinent to City Court. Knowledge of the legal format and terminology required in the preparation of court transcripts. Skill in the use of modern office equipment such as telephone, computer, copier, calculator, and related peripherals. Ability to keep complex records and prepare periodic reports. Ability to assign and supervise the work of a clerical staff. Ability to make responsible decisions in accordance with established policies and procedures. Ability to establish and maintain effective working relationships with other employees and the general public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the efficient operation of the department and division.
High school diploma, GED, HiSET, or equivalent certificate of competency, and four years of experience in progressively responsible clerical or fiscal work of a legal nature, including one year of supervisory experience.
Any equivalent combination of education and experience.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) Position(s) may require the ability to obtain a Certified Digital Reporter Certificate (CDR).
OTHER JOB ASPECTS
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.