Senior Deputy Clerk of City Court

JOB CODE: 2052

PAY GRADE: 1220

SALARY RANGE: $43,169 - $73,452

LOCATION OF WORK
City Court

GENERAL DESCRIPTION
Under the general direction of a Division Chief, acts in the capacity of assistant to a division chief of Baton Rouge City Court performing highly responsible complex work of a supervisory nature. Work involves assisting the division chief in overseeing the services provided to the public and to the Court in the appointed division and assisting with the assignment, direction, coordination, and evaluation of the division's supporting clerical, legal, and/or fiscal services. Work may also involve supervising special projects and performing highly responsible administrative work supporting the management of clerical, legal, and/or fiscal matters within City Court and affiliated agencies such as the City Prosecutor, Public Defender, Constable, and /or other entities. Duties also involve assisting the Clerk of City Court/Judicial Administrator, Court Administrators, or City Court Judges. By rules of the Court and the laws of the State, an employee of this classification is an officer of the Court and must certify for the Court legal documents before being processed. Supervision is exercised over a staff of clerical, legal, and/or fiscal personnel. Performs other work as requested or assigned.

ESSENTIAL WORK TASKS
Organizes, assigns, and supervises the work of a unit of medium to large size clerical, legal, and/or fiscal staff in preparing court records, enforces the collection of court-ordered fines, fees, and bond forfeiture judgments; and collects fines, court-ordered fees, and advance civil suit deposits; ensures the maintenance of court minutes, court records, and preparation of court dockets. Assists with the coordination and assignment of personnel as needed daily to assist in the criminal/traffic and civil courtrooms. Keeps abreast of changes in laws, rules, regulations, and other matters that affect the operations of the City Court; provides assistance to subordinates and instructions on changes in policies and procedures; develops and implements operational procedures and provides information from court records and files to interested and authorized parties. Reviews and certifies official documents received and distributed by the Clerk of Court's office; directs preparation of notice of judgments ordered by the Court. Supervises the bond forfeiture processes and bond cancellations and their filings in the Parish Clerk of Court office. Assists with supervising the preparation and accuracy of all certified copies of civil and criminal records and all criminal and traffic subpoenas; signs bench warrants for individuals failing to appear in court and commitment to Parish Jail. Provides assistance to court personnel, attorneys, Judges, outside agencies, and the public regarding court cases and dispositions. May interview prospective employees and make recommendations for appointments; supervises, evaluates, trains, and disciplines employees in the absence of the Division Chief. Conducts Performance Management Appraisal System ratings of employees within the division in accordance with City-Parish Classified Rules. May be responsible for ensuring daily deposits are accurate and submitted timely. May prepare payment voucher to be entered into Munis for disbursement to outside agencies in accordance with statutes and forward to the Finance department.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of court procedures, legal terminology, laws, regulations, and orders pertinent to City Court. Knowledge of the principles of office management and supervision and the ability to apply the principles to office operations and varied work problems. Skill in the use of modern office equipment such as telephone, computer, copier, calculator, and related peripherals. Ability to plan, organize, assign, evaluate, and supervise the work of a medium to large-size clerical, legal and/or fiscal staff. Ability to communicate clearly and effectively, both orally and in writing. Ability to deal tactfully and skillfully with Judges, officials, attorneys, employees, complainants, defendants, and others contacted in relation to court operations. Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in addressing and resolving problems. Ability to establish and maintain effective working relationships with Judges, Court Administrators, employees, and others contacted in the course of work. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.