Administrative Specialist I
JOB CODE: 2018
PAY GRADE: 1110
SALARY RANGE: $24,068 - $40,925
LOCATION OF WORK
Various City-Parish Departments
Under the direction of a higher classification, performs advanced level clerical duties and beginning level administrative support work. Work involves responsibility for recommending changes in office policies and procedures. Work also may involve the supervision over a small clerical unit or a specialized function within the department. Incumbents in this classification exercise some independent judgment, as well as confidentiality. Work is reviewed through conferences and results obtained. Performs other work as requested.
ESSENTIAL WORK TASKS
Plans, assigns, and supervises the activities of a small clerical unit; ensures the smooth flow of work and ensures compliance with departmental policies and procedures applicable to each unit. Recommends changes in policies and procedures for approval by an administrative superior; ensures the proper implementation of new or modified policies and procedures. Explains, counsels, and advises employees and the public on City-Parish and departmental policies, procedures and regulations. Gathers source material for the preparation of reports, articles, speeches, and other matters; assists superior in writing, editing and proofing. Creates charts, tables, graphs and spreadsheets to complete complex reports. Attends boards or commission meetings; transcribes minutes and records official discussions and actions. Types correspondence, memorandums, minutes, invoices, statements, reports and other materials from other sources. Operates modern specialized office equipment including word processor, calculator, copy machine, microfilmer, fax machine and other office equipment in the performance of clerical operations.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of modern office practices, procedures, equipment and clerical techniques. Knowledge of organizational structure, and administrative procedures of municipal government. Knowledge of the principles of office management and supervision. Knowledge of business English, spelling, and arithmetic and/or medical terminology. Skill in the use of modern office equipment such as the telephone, calculator, copier, personal computer or terminal and related peripherals. Ability to maintain confidentiality of records and materials. Ability to keep complex records and to prepare periodic reports. Ability to supervise a subordinate clerical staff; exercise initiative, independence, and sound judgment in supervisory duties. Ability to establish and maintain effective working relationships with superiors, subordinates, officials, other employees and the public. Ability to deal with difficult or unpleasant situations. Ability to make varied and complex arithmetical computations and tabulations, rapidly and accurately. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
High school diploma, GED, HiSET, or equivalent certificate of competency, supplemented by courses in business education, and three years of experience in a variety of responsible clerical duties.
Any equivalent combination of education and experience.
CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.
OTHER JOB ASPECTS
Position(s) may require passing a typing (45 words per minute), word processing, spreadsheet and/or other computer skill test(s).
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.