Assistant Inventory & Supply Manager



JOB CODE: 2074

PAY GRADE: 1150

SALARY RANGE: $29,219 - $49,744

LOCATION OF WORK
Office of Business Operations and Capital Programs

GENERAL DESCRIPTION
Under the direction of the Inventory and Supply Manager, performs responsible administrative and supervisory work assisting in planning and coordinating the activities of the Warehouse. Work involves planning, ordering, and storage of inventory through the interpretation of computer inventory reports, and regular communication with Warehouse employees. Work is reviewed through inspections, reports and conferences. Performs other work as requested.

ESSENTIAL WORK TASKS
Assists in planning and coordinating the operation of the Warehouse. Analyzes and evaluates various computerized inventory management reports to ensure proper turnover of stock, correct recording of issues and receipts, minimum stock loss, etc. Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors. Assists with the ordering, stocking, and storage of inventory for emergencies, special projects and special events. Assists in preparing the budget for the Warehouse. Confers with City-Parish agencies, departments, and/or divisions to plan inventory requisition and storage. Trains and instructs employees in job duties, and policies and procedures of the Warehouse. Maintains personnel records, prepares payroll, coordinates vacations, and other interacting personnel matters. Performs the duties of the Inventory and Supply Manager in his/her absence.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of inventory control principles, practices, and procedures. Knowledge of periodic and perpetual inventory procedures Knowledge of accounting principles involving a revolving fund accounting system. Knowledge of computerized inventory procedures. Ability to supervise, plan, and coordinate the staff and operations of the Warehouse. Ability to analyze computerized inventory reports and apply the data to warehouse operations. Ability to design and implement an effective inventory program. Ability to establish and maintain effective working relationships with subordinates, superiors, and agency, department and/or division heads. Ability to express ideas clearly and concisely, orally and in writing. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATIONAL AND EXPERIENCE
High school diploma, GED, HiSET, or equivalent certificate of competency, and three years of responsible industrial supply warehousing experience, including one year of supervisory experience.

SUBSTITUTIONS
Any equivalent combination of education and experience.

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.

OTHER JOB ASPECTS
None.


NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.