Clerical Specialist (9.5 months)



JOB CODE: 2012

PAY GRADE: 1076

SALARY RANGE: $17,516 - $27,194

LOCATION OF WORK
Various City-Parish Departments

GENERAL DESCRIPTION
Under the direction of a higher classification, performs beginning level routine clerical work involving limited complexity. Work involves a variety of clerical duties which follow well-established procedures. Employees of this classification may receive detailed instructions on new assignments. As experience is gained, regular and routine assignments are performed independently. Performs other work as requested. Note: Most employees within this classification are paid an hourly rate and work ten (10) months or less a year.

ESSENTIAL WORK TASKS
Operates computer terminal or other related data entry equipment in the posting of documents. Types correspondence, minutes, reports, memorandums, or other documents from copy, rough draft, or other sources. Opens, sorts, and distributes incoming mail; folds, stuffs, and seals mail for outgoing delivery. Records incoming correspondence and materials; sorts and files correspondence and other documents by predetermined categories; records information and keeps records of the movement of file material. Acts as desk clerk or receptionist on routine matters; answers telephone, providing assistance, information, and direction to visitors. Mends library books, binds magazines; prepares books for shipment to a bindery; checks book shipments when received, letters book spines and covers with shellac; puts labels on pockets and pockets in books. Operates modern specialized office equipment including word processor, calculator, copy machine, microfilmer, fax machine, and other office equipment in the performance of clerical operations.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of modern office practices, procedures, and equipment. Knowledge of business English, spelling, and arithmetic. Skill in the use of computer terminals and related data entry equipment for selected positions. Ability to maintain clerical records. Ability to type a variety of letters, records, and reports using a computer. Ability to deal with the public with tact and courtesy. Ability to establish and maintain effective working relationships with other employees and the general public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATIONAL AND EXPERIENCE
High school diploma, GED, HiSET, or equivalent certificate of competency, and one year of experience in clerical duties.

SUBSTITUTIONS
Any equivalent combination of education and experience.

CERTIFICATIONS / LICENSES / REGISTRATIONS
(Unless otherwise specified below, must possess at the time of appointment and must be maintained current throughout employment in this classification.) None.

OTHER JOB ASPECTS
Position(s) may require passing a typing (40 words per minute), word processing, spreadsheet and/or other computer skill test(s). In accordance with Licensing Standards of the Louisiana Administrative Code (Title 67, Part V, Subpart 8, Chapter 75, Juvenile Detention Facilities, 7511. Facility Responsibilities, B. Criminal Background Clearance), all employees of this classification assigned to the Juvenile Services Detention Center must pass a criminal background check and/or be fingerprinted at the time of appointment. Both appointment and continued employment at this location is contingent upon the ability to pass a criminal background check. Failure to pass a criminal background check renders a candidate or current employee ineligible for employment at this location.


NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related, or a logical assignment to the job.